With control on costs tighter than ever, operators might be wary of making significant investment in new technology. But that doesn't mean you can't adapt and upgrade the technology that you already own. Ross Bentley explains
In today's tough economic climate, suppliers are reporting a reluctance on the part of some operators to invest in new technologies. A discernable trend, according to Nick Prime at Fretwell-Downing Hospitality, is for operators to try and upgrade the technology they already have and to look for ways of getting the most out of the functionality that already exists in their current systems.
"Few of our customer's are interested in technology for technology's sake," he says. "With the big technology investments, such as electronic point of sale, property management systems, accountancy and procurement systems, they want to maximise the technology they already own."
However, we are still seeing innovation in the sector with suppliers adapting established technologies for use in restaurants and hotels. Many of the latest products to be used in hospitality, such as iPads and apps for mobile devices, herald from the consumer world and reflect a growing expectation from customers that technology they use in their everyday lives should be available when they go out to dine or book into a room.
Giraffe attracts customers with QR codes
Quick Response or QR codes are emerging as a popular format for passing high quantities of data to smart mobile devices. Similar to a barcode but containing more information, QR codes are black and white patterns that can be displayed anywhere from print adverts to billboards and can be scanned by any mobile device with a camera and an app to read the data in the code. They are generally used to direct the user to a specific URL, video, coupon, event page or e‑mail address.
Last month, bar and grill chain Giraffe used QR codes to capture customer data and promote offers for the opening of its latest restaurant in Soho. The code was available on social media sites, e‑mailed to existing customers and displayed on a billboard outside the restaurant, and was used by 150 people during the two-week opening period.
IPad becomes a digital sommelier at Peninsula
It seems consumers can't get enough of Apple's iPad with more than 25 million sold worldwide to date. And now hospitality suppliers are looking at ways the industry can embrace this revolutionary tablet PC. Next month, the Peninsula hotel in Hong Kong is planning to launch interactive menus presented on iPads, with the aim of giving guests a new experience in menu exploration. The menus will include photos of each dish and tasting notes for wine choices, as well as a spinning "bottle" colour wheel, where the digital sommelier chooses the best wine to suit guests' moods and tastes.
"This helps guests make an informed decision for their dinner choice and makes menu ordering a fun, engaging experience," says Fabien Riviere, manager of Felix, the hotel's in-house restaurant.
PizzaExpress uses mobile payments for time-hungry diners
Mobile payments are becoming increasingly widespread as a way for customers to settle their bill quickly. Last month, PizzaExpress launched its iPhone app, which enables diners with limited time to pay their bill at any point during the meal in less than a minute. The app was developed by mobile marketing company 2ergo and is integrated with Paypal and Torex systems, so diners can pay without the need to wait for their waiter.
Available via Apple's App Store, the app can be used in any of PizzaExpress' 370 restaurants across the country and is part of a wider mobile solution, which also incorporates mobile websites, voucher redemption, live search and booking facilities, as well as customer interaction and messaging.
EAT adoptS cloud computing
Technology watchers are talking up cloud computing as the next big thing. Similar to software hosting, in that it delivers applications to users over the Internet, it allows for greater integration of applications than before. Sandwich bar chain EAT adopted the cloud-based online collaboration and communication suite, Google Apps, to make it easier for its employees to communicate and collaborate across its 100 stores. Features within the Google Apps suite include Google Talk to instant message one another and Google Forms, which provides a simple way for head office to survey shop managers. The suite also works with the company's Android phones, which has tools like Gmail and Google calendar built in.
tips on adopting a new technology into your business
● Don't buy technology for technology's sake. Understand what you want from a business point of view.
● Visit other operators who are already using the technology to make sure it is what you need.
● Be specific about what return on investment looks like from the technology. It may not always be driving revenue or saving money - it may mean better compliance or improved customer service.
● Constantly monitor business trends, such as sales, to see how technology is impacting on the business.
● Look for systems that sell in modules, so you have a path to upgrade and don't have to pay for functionality you may not need.
Source Mike Brand, managing director, Uniware
EASY ENTRY INTO ALOFT WITH RFID
Radio-frequency identification (RFID) is an established technology that use radio waves to transfer data between a reader and an electronic tag. It was originally developed to identify items for stocktaking and tracking but is now being used by Aloft hotels in the US, part of the Starwood stable, to allow regular guests to automatically check-in and avoid queues at the desk.
Select Starwood Preferred Guest (SPG) members receive an RFID key card and on the day of a planned stay, a text message is sent to the guest’s mobile device with their room number. Once at the hotel, guests can go straight to their room and use the key card, which, it is hoped, may eventually act as an all-access pass throughout the Aloft stay, allowing guests to purchase all manner of items in the hotel.
opinion: what we can learn from retail 
When referring to emerging technologies in the hospitality sector, the majority of the time we are not talking about brand-new, cutting-edge technologies that have never been seen before. It is more likely we are referring to products based on established technology that has been adapted to the needs of operators in the catering, hotel and restaurant sectors.
Much of the technology that emerges in the hospitality industry originates from the retail sector, where there are more resources and funds available to develop new products. Electronic point of sale systems, stock management and procurement systems, internet-based price and promotion offers and loyalty cards all originated from retail and were developed a few years later for use by hospitality companies.
This trend means the hospitality industry has the advantage of adopting technology that has been tried and tested elsewhere. Of course, there are also technologies that have been developed in the hospitality sector out of necessity. Products like room management and reservations systems as well as health and nutrition systems have emerged from hospitality suppliers because they are specific to the sector and can't be found anywhere else.
The latest trend in hospitality is the search for industry relevant applications to run on handheld devices like PDAs, smartphones and the iPad. Again, these gadgets have been widely-used by consumers for a number of
years and only now that they are commonplace are suppliers developing tools to enable customers to carry out tasks like booking accommodation, ordering meals, or finding a hotel or restaurant.
Nick Prime, managing director, Fretwell-Downing Hospitality